LMS and LXP: All Differences Explained!

Learning Management System (LMS) is a software platform specially designed for training and development organizations. An LMS is an administrative tool that focuses on delivering, tracking, and reporting all educational content and events. The LMS is a more administrative centric view. 

‘Administration’ is the keyword for an LMS – the administrator controls the LMS. The administrator owns the content residing on the LMS and controls who gets to see what, also knowns as ‘permissions.’ 

Need to add a course to your curriculum? Give it to the administrator. Do you need to collect specific data for reports? The administrator compiles the information and presents it through the LMS Dashboard/Report feature.  

Learning Managers and Administrators can manage various processes and information ranging from users, instructors, courses and curriculum, classroom events, job roles, competency assignments, notifications, generate reports and data analytics about learning progress, and much more. 

With the LMS, administrators can assign training content to learners. Learners get immediate notifications advising new course content is available and perhaps required. The LMS collects data such as the number of learners who have completed their assigned training, their assessment scores, and other parameters.

Note that the data collected by the LMS is significant, but it is the administrator or learning manager who decides specific data to include for various reports. Because the LMS has sophisticated database capability, this auditing ability is one of the most important benefits of a learning management system.

Over time, the LMS has evolved through the advance of technology. It is a more intelligent platform with the ability to deliver many types of content media – videos, audios, PDF documents, and the list grows with each new software update.  

The content best suited for an LMS is regulatory, compliance, or certification. These courses are required. The learner has little or no flexibility in what classes they take – the administrator or learning manager usually determines this.

An LMS carefully tracks and audits all data; hence, this data is vital for compliance and regulatory and required for certification. 

In addition to regulatory and compliance, employees want to broaden their skills to remain current because of the rapidly changing business landscape. They may wish to take courses identified in their performance reviews. They may have subjects of interest to them; they feel it will make them more competitive.

Organizations are also finding their employees motivated to learn the information they feel is essential, not necessarily for their current job role. Companies increasingly use various learning tools to accomplish this on-demand learner requirement

Learning Management System Features 

LMS features and functionality vary among products. However, some of the vital learning management systems include: 

1. User Management: The LMS offers the ability to manage all users, internal or external user groups, assignments, and track progress. Users include administrators and learners, instructors, and managers. 

2. eLearning Course Delivery and Tracking: Self-paced eLearning offers schedule flexibility. Learners can choose to take courses when it is convenient for them. The LMS manages the delivery and tracking in a digital format. eLearning standards such as SCORM and Cmi5 ensure courses designed with these standards in mind play on any learning management system. 

3. Classroom Event Management: Robust LMS systems manage both physical and virtual classrooms. The LMS tracks enrollment, instructor allocation, and where training materials reside. 

4. Reports: Administrators and learning managers can customize and schedule detailed information across all users, groups, courses, and classrooms. 

5. Dashboards: A dashboard is a visualization of specific data used to develop insights about learning outcomes, skill gaps, performance improvement, and other areas where there may be an impact on business. 

What is a Learning Experience Platform? 

A Learning Experience Platform (LXP) is relatively new to the learning community. Where the LMS revolves around the system and data, the LXP revolves around the learner. It provides modern user experiences. The LXP is an intelligent platform. It learns about the student by analyzing their preferences and recommends learning specific learning paths. Where the LMS is data-centered, the LXP is user-centered. 

The intelligent LXP platform provides access across multiple devices to support learners seamlessly. It takes data and consolidates it into a single portal while using various methods to engage learners. LXP’s most popular features include social learning, personalized learning, and individual learning paths. 

Since the Learning Experience Platform is intelligent, users can log in to the system and find relevant content waiting for them. Users can choose from courses that they feel are important to them and choose the course medium they feel comfortable with.

Examples include video, podcasts, articles, blogs, microlearning, and user-generated content or links – learners want their user experience to be the same or similar to how they are receiving content in their personal lives. Social media is the new normal.

Users expect their day-to-day learning experience to mirror their social media preferences. Think of Netflix or Facebook. Think of group learning. Colleagues may add information they found outside the existing course materials. Because the LXP provides a venue for social collaboration, learners expect that in their learning system now. 

Benefits of the Learning Experience Platform  

1. An open system that accommodates all internal and external resources

2. Allows users to contribute their content to their colleagues

3. Adaptive learning paths that tailor content experiences for individual users

4. Encourages collaborative learning and mentoring

5. Uses new eLearning standards such as xAPI to track learning outside formal situations

Features of the Learning Experience Platform 

The most popular requested features include: 

1. Self-directed learning: 

Learners want more control over their skills and professional development. They want the freedom to set their goals with the ability to pick and choose learning content. Learners prefer their learning to mirror their social media experiences. 

Users want to access education or information when they want or need it. This is the central premise behind the LXP – self-directed and on-demand – a learner-centric learning platform with a modern user experience, consumer-grade user interface, and ease of use. 

2. Intelligent experience: 

Because user preferences are so vast, the LXP must be smart enough to help them navigate their experience and create individualized learning paths. For example, if an employee wants to learn something they cannot find on their company platform, they want the freedom to search and procure globally. This essential learner requirement is the most compelling reason why organizations are scrambling to implement learning experience platforms. LXP pushes/recommends the information, alerts, and reminders to engage the learner. It has the intelligence to communicate with the learner using messaging and intelligent chatbots, notifying students when a topic of interest becomes available. 

3. Seamless access to multiple devices: 

Learners want to access content anytime, anywhere, and on any device, including desktop, native mobile, and progressive web apps. Learners demand the flexibility to start a desktop course and later complete it at home on a mobile device. 

4. Aggregates content from internal and external sources: 

Recently, users are increasingly requesting smaller, bite-sized courses. They find it challenging to sit down for more extended periods to complete the course. With microlearning, the content is packaged so each mini-course has a definite beginning and ending, yet only takes a manageable time to complete. This is different from traditional eLearning courses where often a learner may pause the course mid-stream, impacting knowledge retention. An additional positive outcome is that the learner can complete a smaller class and augment that content with third-party content providers. The Learning Experience Platform aggregates content from internal and external sources; it allows learners to go beyond the corporate training catalog. 

5. Makes recommendations using artificial intelligence: 

Remember that the LXP is an intelligent platform. Different LXP platforms have different intelligence levels, and some use artificial intelligence to recommend third-party blog posts, articles, PDFs, videos, and other documents to users searching for content tailored to meet their needs. The LXP fits perfectly with the blended learning model also.

Instructors can assign content with the blended learning model while, at the same time, learners feel empowered to delve deeper into topics of interest. Additionally, learners appreciate the ability to collaborate with subject matter experts, colleagues, and peers. 

6. Social learning: 

In their daily lives, learners live in a social media world. Increasingly, they want continuity in their educational experience as well. Those students who want to contribute thoughts, ideas, and even share their knowledge (user-generated content) find they can do so if the learning experience platform supports social learning.

Because of the platform’s ‘social’ nature, many platforms include rating systems similar to popular social media networks. Users can also leave public comments. Students can include links they found in their discovery to be useful to them.

Finally, those learners who feel proud of their expertise in the topic can showcase their knowledge to their peers. Because reputation scores are important, learners become known as authorities. 

Must You Choose Between An LMS and LXP? 

The short answer is NO. LMS and LXP are both beneficial to educational institutions and corporate training departments. When used together, these tools give organizations the flexibility to offer online training to external sales channels, franchisees, and even customers.

However, before starting a selection process for your software, every organization needs to review its primary objectives. Different vendors cater to unique consumer groups.

Some may specialize in eCommerce, some for marketing, with features and functionality peppered into the various product offerings. It is crucial to carefully research all the features and functionality of any platform you are considering. 

The Big Takeaway 

LMS and LXP functionality can co-exist. Stakeholders need complete flexibility. At times, they use more learner-centric functions and other times need admin-centric learning. Organizations that offer the flexibility of both platforms have a competitive edge.  

Discerning users in the learning environment will appreciate the ability to perform what they want, when they want, and however they want. The learning experience = highly satisfied and motivated users – the hybrid LMS and LXP platforms.  

So, it is not one or the other, but co-existence and ability to use more of this at one time and more of that another time. 

The Instancy Learning Platform 

While some people argue about the LMS’s importance versus the LXP, Instancy believes they are both critical. Instancy also believes all features and functionalities in both systems seamlessly interact with each other.  

Instancy combines both software solutions’ best and offers the flexibility needed to use the LXP and the LMS. Most organizations need some of both. Instancy provides both! 

The Instancy Learning Platform gives organizations a ‘no-code’ learning platform and design tools to configure the system per their business needs. It empowers all the stakeholders in the learning process, including the learners, managers, instructors, and administrators.

The Instancy Learning Experience extends across multiple familiar user interfaces on the internet – a desktop web browser, mobile responsive, progressive web app (PWA), mobile native apps, and chat applications like MS Teams. It combines features to automate many administrative tasks and provides comprehensive tools or apps to administrators to manage the necessary day-to-day activities. 


Instancy believes the best approach is to combine the LMS and LXP for the best user experience. There is no need to choose one or the other. Those organizations that embrace both platforms will find their user experience ratings soar, leading to a plethora of positive outcomes. Instancy is passionate about this intelligent platform and continues to look for ways to merge technology for positive results. 

Reach out to us at https://www.instancy.com/contact-us.html to see our intelligent learning network in action. 

How to Start an Online Education and Training Business?

eLearning is the first foray into online education. Invented in 1998, eLearning is 22 years old! Online learning has increased in popularity in recent years to become one of the biggest trends in education.

Through its innovative technologies and flexible delivery, online learning (also referred to as remote learning) has provided an effective alternative learning option that eliminates the need to be physically in a classroom.  

With the drastic changes in the concept of traditional education in the last few years, many people are now seizing the opportunity to start an online education and training business.

Thanks to advancements in technology and the availability of great learning platforms like Instancy.com, anyone can grab a piece of this lucrative pie.  

Benefits of Starting an Online Training and Education Business 

If you are wondering why an online training business is a great idea and why you should start yours, here are five benefits you should consider.  

1. Demand is high  

There’s a spike in demand. The online training sector’s projected growth in the US alone is $15.86 billion for 2021. It is no longer considered a fad – it is mainstream across all educational institutions and corporations. Learners are seeking access to quality knowledge content outside of work and school.  

2. Minimal setup costs  

Unlike setting up a brick-and-mortar school, you don’t need to spend a fortune to start your online education business. The business model doesn’t require expensive equipment, a fleet of vehicles, rent for premises, utility bills, insurance, and other expenses. Setting up and operating your online training business is super-easy and cost-friendly. There are useful cloud-based apps like Instancy that allow you to set up your business in minutes within your desired budget so you can break even and start turning a profit in no time.  

3. Convenience  

One of the alluring attractions to starting an online training and education business is that it allows you to work from home. There is no need to go in to work daily. You can design and develop courses from anywhere, anytime, and on your schedule.

The convenience drills down to your students as well. Flexibility is key to maintaining a work-life balance during 2020, and this business model is ripe with opportunities. Research shows a 25-60% retention rate for online learning.  

4. Flexible work hours  

Starting an online education and training business makes it possible for you to earn while working around your schedule. Whether running an online training business full-time or part-time, you can adjust your work-life balance accordingly. Very few businesses give you control of the hours you work like this one.  

5. Technology  

The recent advancements in technology have made it possible for online instructors to achieve the same results traditional instructors do. We have plenty of online educational tools and apps, such as Instancy, to make the process easier and hassle-free. 

Technology enhances learning since you can easily send educational materials to students in various formats such as videos, pictures, audio podcasts, etc., allowing for higher engagement levels.  

How to Start an Online Training Business? 

The first step in the process is to make up your mind to start an online training and education business. Once you decide to move forward, you can begin the setup process.  

1. Choose your niche: 

The first thing to do is to consider your expertise. Because of the interest and demand in online education and training, many topic areas have brisk sales. Some topics are academic, some are corporate, and some are for the general population. Do you want to cater to a specific demographic, such as children? Take ample time to research your niche; otherwise, you may offer a course with no takers! 

2. Check out the competition  

When considering an online learning business, competition is good. Rarely do you want to be the first to market. It is a good idea to perform a comprehensive study of the marketplace. Research to learn about the services competitors offer and their rates. Look for any gaps in products or services as those gaps may be an area where you will stand out.  

3. Decide how you are going to provide your services  

Do you plan to offer your education products nationally or globally? Some businesses also decide to target the local market only. The choice is yours!

Do you want to provide a blended learning experience where students access different learning modalities, such as self-paced eLearning?  Is instruction completely remote, or should students expect to spend some time in a physical classroom? Because of the pandemic, most online education businesses now prefer blended learning; i.e., you need to deliver virtual classrooms for one or more users/learners. You need to provide digital content in various formats, including video, online quizzes, audio podcasts, discussion forums, chat, and more.  

4. Decide a consistent fee scale  

Deciding how much to charge is probably the most challenging part of the planning process. Be objective and try to determine competitive price points. Also, consider the actual value of your course. What are students paying for similar classes? Charge too much, and you will get fewer sales. Charge too little, and you are leaving money on the table. Let’s look at one example.  

At the moment, you have two types of pricing. You sell your courses, quantity one, or ala carte. The alternative is to sell a recurring membership subscription to a course or content library.  

The membership subscription will be more profitable long term because this is a recurring fee!  

5. Choose a name  

Next, pick a name for your business. Your choice of a name matters as it is part of your brand, so consider choosing a name that sets your services apart and Google it to ensure that it’s available. It might also help to ask other people’s opinions on a name.  

6. Deal with the financial and legal issues  

Remember that starting an online education business is more than just a way to earn an income. It is a business, and you will have to file for the appropriate small business license in your state. Consider speaking to a small business lawyer to find out about the best way for you to file.  

7. Gather the tools you need for business  

If you’re starting an online business, you need to ensure that you are well-equipped to provide your students’ quality services. It’s also essential to choose a suitable online learning platform. Instancy is an excellent platform to consider.  

Why choose Instancy as your training and education business learning platform? 

Instancy Learning Platform and Learning Experience Platform is a powerful yet simple-to-use framework that includes five integrated products you may also deploy in a modular way as required: 

1. Instancy Learning Management System (iLMS)

2. Instancy Learning Content Management System (iLCMS) and Authoring Tools

3. Instancy Mobile Learning Apps Platform for iPhone, iPod Touch, iPad, Android Phones and Tablets

4. Instancy Learning Record Store (iLRS)

5. eCommerce and Catalog Management

The Instancy software-as-a-service platform may be deployed as a branded online learning portal.

Instancy’s multi-tenant architecture enables learning organizations to create multiple sites for = training business clients and reseller partners.  

Instancy Learning Management System (iLMS) 

Instancy’s iLMS lets you plan, manage, deliver, and evaluate personalized and blended learning programs. Whether you’re working with eLearning, classroom training, webinars, video tutorials, or informal learning, Instancy’s system gives you the ease, flexibility, automation, and capabilities you need.  

Key Features: 

1. Design your learning portal and sub-portals the way you want

2. Deliver eLearning, blended learning, assessments, and performance support

3. Manage the calendar of events and classroom training

4. Deliver and manage virtual classroom training

5. Engage your learners with social learning and provide the ability for knowledge collaboration

6. Manage skill-competency based learning

7. Manage learning assignments, reports, and analytics

8. Deliver and track Experience API (xAPI), SCORM, and AICC (eLearning standards) course packages

9. Leverage Instancy’s Application Programming Interface (API) to create a seamless workflow between iLMS and other applications.


Instancy Learning Content Management System (iLCMS) and Authoring Tools 

Speed up content production for eLearning and instructor-led courseware with reusable learning objects to enhance learning effectiveness and reduce training project costs with our robust framework.

Instancy Learning Content Management System (iLCMS) offers collaborative content publishing workflows that allow you to coordinate the tasks of multiple contributors and reviewers across the content supply chain.

Manage content submissions from numerous sources, expedite updates, and ensure the right individuals’ published content routes in the proper format. 

Key Features: 

1. Manage your source content in a single repository and update as needed in Instancy’s Learning Object Repository (iLOR).

2. Create powerful eLearning content rapidly and cost-effectively with Instancy’s web-based eLearning Authoring Suite.

3. Multiuser and collaborative author and reviewer workflows
Effortlessly convert your MS-Word documents into engaging eLearning content using Instancy MS-Word storyboard to the eLearning conversion tool

4. Convert your existing MS-PowerPoint presentations into engaging eLearning content using Instancy MS-PowerPoint to the eLearning conversion tool

5. Create online assessments and surveys

6. Sequencing rules to personalize content delivery

7. Automate the complete workflow for creating, delivering, and managing test preparations

8. Training event management and blended learning

9. eLearning standards (SCORM, AICC, xAPI) support

10. Media resource management

11. Multi-language support to localize learning content

Instancy Mobile Learning Apps for Your Training & Education Business  

Empower your customers. Deliver learning and on mobile platforms.  

Instancy Mobile Learning App Platform™ enables you to create, manage, and deliver mobile learning to multiple mobile devices from within one integrated Learning Management System (LMS). 

Key Features:

1. Mobile learning management system

2. Distribute learning content on native apps (iOS and Android)

3. Design wizard to configure the native apps

4. Create and deliver mobile learning content

5. Event management and registration workflows

6. Quizzes & assessments

7. Online surveys

8. Document sharing

9. Create audio and video content library

10. Enable your learners to purchase from their mobile device

11. User management

12. Reports & analytics on learning progress

13. Access content and assignments offline

14. Track offline and synch learner experience and progress using experience API (xAPI) within Instancy native learning apps

eCommerce and Catalog Management 

Merchandize your training and educational offerings and digital content through various eCommerce and payment options. Instancy eCommerce management system integrates with multiple payment gateways, including PayPal, Stripe, and Authorize.Net, and comes with an integrated shopping cart interface. 

Key Features: 

1. Create a catalog of training and education resources

2. Manage eCommerce transactions for eLearning courses, virtual classrooms, video, online assessments, exam preparation packages, learning tracks/packages, shippable products, and more

3. Enable classroom and training event registration and payments

4. Enable eCommerce based recurring payments or membership subscriptions  

5. Enable multiple offline payments and approval workflows
Support discounts and coupons

6. Email notifications to end-users and administrators 
Monthly sales reports

7. Integrate your catalog listing with your web site, including single single-on

Instancy Learning Record Store (iLRS) and Experience API Integration 

The Instancy Learning Record Store (iLRS) is a cloud-based web application that receives and stores real-time learning activity statements generated by the Experience API, whether that content or applications are inside or outside the Instancy Platform. 

The Experience API and Instancy LRS allow you to track learning activities anywhere and everywhere – web browsers, mobile apps, simulations, performance support, social learning, business applications, and more. You can follow any action, store the information into Instancy LRS, and generate meaningful reports. 

Key Features: 

1. Repository of learning activities ranging from formal eLearning courses, performance support, training simulations, and games to informal learning activities such as learner-generated content, learning sharing, and online discussions

2. Learning analytics, dashboards, and reports across all learning activities, including assignments, course progress, completion, assessment, surveys, and certifications

3. Out-of-box integration with Instancy Learning Management System (iLMS) and Instancy Learning Content Management System (iLCMS)

4. Receive xAPI data from external sources and OAuth integration

Find out more about the Instancy Learning Platform with a demo and free trial by clicking https://www.instancy.com/schedule-meeting.html. You’ll be amazed at the ease with which you get up and running. The Instancy Support Team is here for you – we want you to succeed.